Check a timesheet before you export it

Start with the period

Read the first and last date before looking at the grand total. A card can add up correctly while containing a shift from the wrong week. Confirm the week start and remember that biweekly means fourteen days, while a monthly card follows the actual calendar month.

For an overnight shift, check both dates. MinuteFolio groups the complete shift under its start date. A Sunday night ending Monday may therefore belong entirely to the previous Monday-start reporting week. The end date is still part of the record and should remain visible.

Find unfinished or repeated records

Look for a missing end time, a draft badge or a repeated imported row. A draft preserves useful input but does not provide a completed duration. A duplicated shift can produce a plausible-looking daily total while counting the same work twice.

• Compare split sessions with the gap between them.
• Check that no two shift spans overlap unintentionally.
• Resolve the flagged row rather than removing a warning without correcting its input.

Check deductions separately

Review paid and unpaid break labels before their totals. A paid break stays inside the shift span. It is neither deducted nor added a second time. An unpaid interval must be inside its shift and must not overlap another break. Two overlapping deductions can understate counted hours even when each break’s own duration looks reasonable.

Read the total in both formats

Compare hours-and-minutes with decimal hours. In the Studio week sample, 38:15 means 38 hours and 15 minutes, which is 38.25 decimal hours. It does not mean 38.15 hours. If rounding is enabled, read the selected interval, direction and layer before judging a difference from the original minutes.

Choose the output and inspect it

A final check after the download

Open the file you actually downloaded. Check its period, overnight dates, break information and total. For a long monthly PDF, look at page breaks and repeated headings. For CSV, check the columns and note text after your spreadsheet opens it. A download notification means a file was offered to the browser; it does not replace checking that the file says what you intended.